An open call for 25 Participants from across Europe for trainers and youth workers who would like to recharge, reflect, and co-create wellbeing routines to apply for the Erasmus+ Seminar "Trainers’ Wellbeing Retreat" which takes place in Kalamata, Greece, from 23-29 March 2026. This Seminar project is organised by "The International Youth Work Trainers Guild (IYWT Guild)" and co-funded by the Erasmus+ Programme of the European Union.
About the Seminar
The Trainers’ Wellbeing Retreat, organised by the International Youth Work Trainers Guild under Erasmus+ accreditation, offers trainers a five-day holistic programme to recharge, reflect, and develop sustainable wellbeing practices. Born from the Holistic Trainer project, it addresses challenges such as burnout, emotional strain, irregular schedules, and limited support structures. Through sessions focused on physical and mental well-being, life on the road, and community building, participants explore personal growth, exchange practical tools, and design their own well-being routines. The retreat also creates opportunities for coworking and networking, helping trainers strengthen resilience, build connections, and develop their identity as Holistic Trainers. The main objectives for the Seminar are:
- Introduce the Holistic Trainer topics of Physical and Mental Wellbeing and Life on the Road.
- To provide space and time for reflection and sharing practices, tools and methods so participants can maintain their own wellbeing as a way towards personal and professional development.
- To reflect upon their professional growth and discuss possible supporting systems within the Trainers community.
- To explore, try out, and share different paths, tools, and methods to design their own personal “wellbeing routine”
- Provide space for coworking and networking.
Eligibility | Who can apply?
- This retreat is open to individuals who:
- Work as trainers or facilitators in the field of youth work, regardless of whether they are newcomers, mid-career, or experienced professionals.
- Fit the definition of a youth trainer, someone who designs and leads learning processes, creates non-formal educational activities, and supports the development of young people.
- Participants must be over 18 by the start of the project.
- Participants must have a good working knowledge of English.
- Live in one of the eligible countries (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Republic of North Macedonia, Romania, Serbia, Slovak Republic, Slovenia, Spain, Sweden, Türkiye).
- Be available to attend the entire retreat.
Expenses and Benefits
- There is a participation fee of 70 EUR for non-members of the International Youth Work Trainers Guild (IYWT Guild) (In justified cases, you may request a discounted or waived fee; this should not be a barrier to your participation). Please note that the participation fee will be deducted from your travel reimbursement costs.
- This project is partially co-funded by the Erasmus+ programme, and therefore, most of the costs (training, meals, accommodation) will be covered by the organisers.
- Travel reimbursements (please note that participation in the whole training is required for travel reimbursements)
- Your international travel expenses will be reimbursed according to the distance between your home and the project venue in Hannover, according to the following limits:
- from 10 – 99 km - 56 EUR (Green Travel)/ 28 EUR (Non-Green Travel)
- from 100 – 499 km - 285 EUR (Green Travel)/ 211 EUR (Non-Green Travel)
- from 500 – 1999 km - 417 EUR (Green Travel)/ 309 EUR (Non-Green Travel)
- from 2000 – 2999 km - 535 EUR (Green Travel)/ 395 EUR (Non-Green Travel)
- Calculate your budget from HERE
- Visa costs: reimbursed up to €100 per person.
Timeline
Application deadline: 30 November 2025
Selection result: 10 December 2025
Start date: 23 March 2026
End date: 29 March 2026
Preliminary Programme
Day 1: Initiation, Introductions, and Creating the Retreat Space.
Day 2: Focused on the Physical Wellbeing of trainers and corresponding wellbeing practice.
Day 3: Focused on Mental Wellbeing and corresponding wellbeing practice.
Day 4: Focused on Life on a Road and the corresponding well-being practice.
Day 5: Integration of Holistic Trainer identity (personal routine and supporting community), followed by Evaluation and Closure
Please note that the programme will be adapted according to the needs and contributions of selected participants.
How to apply?
To apply, kindly fill out this application form in English no later than 30 November 2025.
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